Randstad Finance/Administration Director in Santa Clara, California

Finance/Administration Director

job details:

  • location:Santa Clara, CA

  • salary:$35 - $45 per hour

  • date posted:Thursday, July 12, 2018

  • experience:5 Years

  • job type:Contract

  • industry:Other Services (except Public Administration)

  • reference:435780

  • questions:408-573-1111.

job description

Finance/Administration Director

job summary:

POSITION DESCRIPTION

A Santa Clara, CA based not for profit organization, is seeking a full time Finance/Administration Director. The Finance/Administrator Director serves a key management function reporting to the Executive Director and working closely with the Board of Directors to further goals and objectives of the organization. The Finance/Administration Director has primary responsibility for office staff, systems, and policies that support a series of nationally recognized performing arts and education programs.

Key Responsibilities:

Finance

  • Consistently analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep ED and BOD abreast of organization's financial status.

  • With the Executive Team, develop and facilitate annual budget, cash flow forecasting, and capital planning.

  • Maintain the business systems to improve transparency, documentation, and reporting of program and operational spending.

  • With the organization accountant, oversee and maintain the financial records of accounts payable, accounts receivable, program membership fees, and donations to ensure accurate reconciliation with the accounting program.

Payroll

  • Manages outsourced providers for payroll system and payroll processing; interacting with finance, and program directors in an effective, confidential manner; manage time and attendance tools.

  • Administration of all health and benefit plans.

  • Maintain employee roster, organizational chart(s) and other employee data.

  • Assure maintenance of Worker's Compensation injury records, according to OSHA standards, and interact with Worker's Compensation carrier as needed.

  • Assure appropriate and timely response to all EDD, EEOC and similar claims and charges, when necessary.

Administration

  • Work with third party vendors to insure the organization has updated and proper insurance on a yearly basis; file claims as needed; complete yearly renewals

  • Work with the transportation coordinator, document and manage fleet driver drug testing requirements.

  • Organize and coordinate with third party vendors in-service training as needed, to include but not be limited to, organization policies, CPR, safety and orientation.

  • Perform and manage background checks for employees and volunteers.

  • And perform other duties as assigned.

Human Resources

  • Develops, recommends and implements personnel policies and procedures; conducts required research regarding trends and best practices with regard to organizational policies; prepares and maintains Employee Handbook.

  • Manage hiring and termination process in accordance with State laws and best practices.

  • Assure maintenance of all employee records and files in an organized, secured and confidential manner.

  • Maintain in-depth knowledge of legal requirements related to day-to-day management of employees, ensures regulatory and company policies and procedures are compliant with local, state and federal employment laws and maintains all HR records.

  • Coordinate with managers the organization annual performance evaluation program.

QUALIFICATIONS

  • Bachelor's degree in accounting or related field preferred, with at least 5 years of senior management or equivalent experience.

  • Must demonstrate excellent interpersonal skills; excellence in organizational management with the ability to coach and mentor staff; set and achieve strategic objectives; and manage a budget.

  • Knowledge of non-profit accounting principles and standards, auditing practices and tax regulations.

  • HR experience preferred; ability to maintain strict confidentiality with all aspects of employee files, salary and personnel data.

  • Strong written and verbal communication skills.

  • Action-oriented, entrepreneurial, adaptable and innovative approach to business planning.

  • Ability to work effectively in collaboration with diverse groups of people.

  • Advanced knowledge of Quickbooks, Excel, and Word. Knowledge of E-Tapestry, Classy, and/or bill.com preferred.

  • Technology savvy with the ability to adapt and implement new systems and/or tools.

  • Available for evening Board Committee meetings as needed.

location: Santa Clara, California

job type: Contract

salary: $35 - 45 per hour

work hours: 9 to 5

education: Bachelor's degree

experience: 5 Years

responsibilities:

Key Responsibilities:

Finance

  • Consistently analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep ED and BOD abreast of organization's financial status.

  • With the Executive Team, develop and facilitate annual budget, cash flow forecasting, and capital planning.

  • Maintain the business systems to improve transparency, documentation, and reporting of program and operational spending.

  • With the organization accountant, oversee and maintain the financial records of accounts payable, accounts receivable, program membership fees, and donations to ensure accurate reconciliation with the accounting program.

Payroll

  • Manages outsourced providers for payroll system and payroll processing; interacting with finance, and program directors in an effective, confidential manner; manage time and attendance tools.

  • Administration of all health and benefit plans.

  • Maintain employee roster, organizational chart(s) and other employee data.

  • Assure maintenance of Worker's Compensation injury records, according to OSHA standards, and interact with Worker's Compensation carrier as needed.

  • Assure appropriate and timely response to all EDD, EEOC and similar claims and charges, when necessary.

Administration

  • Work with third party vendors to insure the organization has updated and proper insurance on a yearly basis; file claims as needed; complete yearly renewals

  • Work with the transportation coordinator, document and manage fleet driver drug testing requirements.

  • Organize and coordinate with third party vendors in-service training as needed, to include but not be limited to, organization policies, CPR, safety and orientation.

  • Perform and manage background checks for employees and volunteers.

  • And perform other duties as assigned.

Human Resources

  • Develops, recommends and implements personnel policies and procedures; conducts required research regarding trends and best practices with regard to organizational policies; prepares and maintains Employee Handbook.

  • Manage hiring and termination process in accordance with State laws and best practices.

  • Assure maintenance of all employee records and files in an organized, secured and confidential manner.

  • Maintain in-depth knowledge of legal requirements related to day-to-day management of employees, ensures regulatory and company policies and procedures are compliant with local, state and federal employment laws and maintains all HR records.

  • Coordinate with managers the organization annual performance evaluation program.

qualifications:

QUALIFICATIONS

  • Bachelor's degree in accounting or related field preferred, with at least 5 years of senior management or equivalent experience.

  • Must demonstrate excellent interpersonal skills; excellence in organizational management with the ability to coach and mentor staff; set and achieve strategic objectives; and manage a budget.

  • Knowledge of non-profit accounting principles and standards, auditing practices and tax regulations.

  • HR experience preferred; ability to maintain strict confidentiality with all aspects of employee files, salary and personnel data.

  • Strong written and verbal communication skills.

  • Action-oriented, entrepreneurial, adaptable and innovative approach to business planning.

  • Ability to work effectively in collaboration with diverse groups of people.

  • Advanced knowledge of Quickbooks, Excel, and Word. Knowledge of E-Tapestry, Classy, and/or bill.com preferred.

  • Technology savvy with the ability to adapt and implement new systems and/or tools.

  • Available for evening Board Committee meetings as needed.

skills: Bookkeeping

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.